Where meetings at the client’s office are required, ASR will charge for time spent out of the office, plus expenses.
If it had been agreed that the client needs to provide material for use or reference during the project, ASR will expect timely delivery of such material. Should any delay in provision of material be experienced it may result in the start date of the project being delayed.
Where the client is providing any kind of material or media – written copy, imagery (photographs, illustrations, video, logos etc) – ASR will assume that all such material is freely available for use and is not subject to copyright elsewhere. Should this not be the case, ASR requires the client to indemnify ASR against any resulting legal actions.
The finalised copywriting brief will detail the scope of the project – if during the work the scope changes or is amended by the client, ASR reserves the right to provide a revised quotation. This may, of course, result in a reduced fee if aspects of the project are dropped, or additional fees where the project expands. Where ASR realises the scope of a project has altered, we will advise the client, and discuss amended fees accordingly.
If the client cancels the project for any reason, ASR reserves the right to invoice for any work undertaken at our hourly copywriting rate of £75+VAT, plus meetings, expenses accrued etc .
Projects are scheduled to fit with client requirements, although our general terms are that we required 10 working days notice of project start dates in order to schedule them with existing work. Where the client requires work to be undertaken within 6-10 working days, ASR reserves the right to add a 25% surcharge to the fee to cover additional hours worked to achieve the work, and allow for any potential rescheduling of other work.
Work required within 5 working days will be subject to a 50% surcharge.
Any estimate or quotation provided will not include liaising with other agents such as graphic designers or web developers, unless specified, or meetings outside of the initial creative brief. Travel time, costs and any additional meeting expenses will be clearly itemised on invoices.
Any other costs, such as couriers, other media, travel and accommodation costs and any other reasonable and directly related expenses will be added to the amount quoted and charged to the ‘the Client’ as required. These costs will be itemised separately in the invoice. Where possible, ASR will ensure the client knows about and has agreed any such costs before they are incurred.
In order to keep projects moving along in good time, appropriate deadlines and timescales will be written into the project specification. Both ASR and the client will have agreed dates to provide each aspect of the project. Where it is necessary to adjust any such timescales, whether at the client’s or at ASR’s request, it shall be mutually agreed. Where at the client’s request, if the delay results in the project extending beyond six weeks (as in payment terms above) ASR reserves the right to submit an invoice for work completed to that date.
In order to allow for clear communication through out the project, the Client is asked to nominate one or two primary contacts to centralise all revisions and contact, and to make clear who the final decision maker will be.
ASR reserves the right to work with subcontractors to ensure dates and project requirements are met. Any subcontractor will work to ASR’s standards and styles. The client will not generally have direct contact with the subcontractor and should communicate through ASR. However, as we work with trusted partners, it may be desirable on occasions for clients to speak directly to anyone working on their project. Where this is agreeable with the subcontractor, ASR will authorise this and provide contact and availability details. Clients are asked to abide by the availability details provided and not to contact subcontractors outside their stated hours.
Copyright in all work undertaken by ASR remains with ASR until such time as any payments due from the client are paid in full. Clients may not pass on or publish any material provided by ASR until the account relating to any such material is settled in full
Once all monies due relating to a project are received and cleared, copyright reverts to the client, and they are free to use the material in their business
Further to the statement under ‘Materials provided – copyright’ we require that the client indemnifies ASR from claims, costs and expenses incurred as a result of the work we undertake at the request of the client, should such work give rise to legal action.